Executive Assistant

Title: Executive AssistantLocation: Remote (Australia)Duration: Part Time 6 Months Casual ContractJob DescriptionExecutive Assistant (Part-Time, Remote – Asia Region)20 hours per week | Preferred schedule: Monday–Friday, 1pm–5pm

We’re looking for a highly organized and proactive Executive Assistant to provide high-level administrative and operational support to the Senior Director of Security Sales Asia and their broader team.

This is a part-time role ideal for someone who thrives in a fast-paced, global environment and excels at keeping operations running smoothly behind the scenes.

As the Executive Assistant, you will play a critical role in enabling leadership to focus on strategic work by managing day-to-day operations, coordinating across time zones, and supporting a team of 20.

What You’ll DoCalendar & Meeting Management

• Manage complex calendars and schedule meetings across multiple time zones (especially India and Singapore).
• Coordinate logistics including room bookings, attendee tracking, and materials preparation.
• Organize and prioritize meetings based on business needs and follow up on action items.

Travel & Expense Support

• Arrange domestic and international travel and manage itinerary changes.
• Prepare and submit accurate expense reports.
• Liaise with finance teams as needed (expenses expected to be minimal except for special events or client visits).

Team & Project Coordination

• Support a team of 20—including 5 direct reports—by tracking training, compliance, and delegated tasks.
• Follow up on project deliverables and compliance requirements.
• Act as a liaison between leaders, team members, and cross-functional stakeholders.

Administrative Excellence

• Handle sensitive information with discretion and confidentiality.
• Maintain efficient, compliant administrative processes.
• Assist with onboarding of new team members as needed.

What We’re Looking For

• 5+ years of experience as an Executive Assistant or in a similar senior administrative role.
• Experience supporting senior leaders; prior experience in a global tech company is an advantage.
• Advanced proficiency in Microsoft Outlook, Word, Excel, and Teams.
• Experience with travel booking and expense management systems.
• Outstanding organizational, communication, and interpersonal skills.
• High attention to detail, resourcefulness, and ability to work independently.
• Ability to handle confidential information with professionalism.
• Availability to work part-time (20 hours/week) during afternoon hours (1pm–5pm).
• Comfortable working remotely, with occasional on-site presence if needed.

Ready to set off on an incredible career adventure? Take the leap and have a confidential discussion; please email me at Rizwan.Mohammed@adecco.com.au.

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