Executive Assistant to the Board (Remote, 20hr/week)

Job DescriptionContractor | €15-25/hour | Main Responsibilities: Recruitment, Ops, Automations, Outreach, Email ManagementAbout Traffic Family We help consumers make the right choice between e-commerce products as a fully remote affiliate company, with team members located in Thailand, Australia, Spain, the Philippines, South Africa, and the Netherlands. We are currently in an ambitious acquisition phase, having already grown from €2M to €6.5M in annual revenue within a year, with a goal of reaching €10M in the next 12 months, working toward a long-term exit (3-5 years). This means you aren’t just managing content; you are building an asset worth millions. You will learn how to make an operation transferable and highly predictable. Also see our more detailed Careers page. Our Values

• Profit: We focus on profit first and use it as the oxygen to grow.
• Consistent Performance: Steady, predictable output over bursts of brilliance.
• Compounding Improvement: We improve, daily and weekly.
• Extreme Ownership: We each own a department and are accountable.
• Coach & Coachee: We invest in learning, together.

The Board You'll Support Niels, the CEO: linkedin.com/in/niels-zee/ Amber, the COO: linkedin.com/in/amber-janbroers-6a7b3b140/ Walter, Investor / Chief M&A: linkedin.com/in/waltervandewege/ Mission 🚀 To structurally remove operational, administrative, and coordination load from the board by independently owning cross-functional execution and follow-through across the business. One job: convert leadership intent into completed output without requiring follow-ups, clarification loops, or micromanagement. Blindspot to avoid: this is not a personal assistant role. It is an execution and systems role with authority. You're an adverse jack of all trades who can support with automations throughout the organisation ⭐️ Main Success KPIs

• Leadership time offloaded
• Execution reliability
• Systemization and automation leverage
• Communication clarity and trust

📈 Competencies

• Highly structured operator Thinks in systems, checklists, and repeatable processes, not loose tasks
• Extreme reliability Does what is promised, by when it is promised, without reminders
• Strong judgment and prioritization Knows what matters now vs later, escalates only when necessary
• Technical fluency Comfortable with Wordpress, automations, tracking, tooling, and AI integrations
• Clear communicator Proactively updates status, flags risks early, summarizes instead of forwarding noise
• Organized Precise, detail oriented, consistent
• Ownership mindset Treats delegated work as fully owned outcomes, not temporary errands
• Trustworthy and loyal Handles sensitive information discreetly and professionally

⏳ Hiring Process (2-Week Timeline)

• Screening questions (5 min): Small survey with questions to determine if your experience aligns.
• Screening Application (10 min): Loom/video introduction for cultural alignment.
• Who & Focus Interview (60 min): Diving into your past roles and achievements + knowledge.
• Reference Checks & Offer.

Job Level Senior Level Requirements 🏆 Outcomes CEO & COO time structurally offloaded

• 10 to 15 hours per week of CEO and COO workload removed
• Less than 5 percent of delegated items require follow-up
• CEO and COO calendars reflect focus on strategy, decisions, and leadership only

Recruitment execution without leadership drag

• Recruitment pipeline fully managed during hiring periods, up to 10 hours per week (system already in place)
• Job posts live within 48 hours of approval
• Candidate shortlists delivered weekly with clear recommendations
• Interview scheduling (and screening interviews done by you) + follow ups handled end to end

Invoicing

• Monthly checks on revenue we've generated per advertiser
• Set up invoices for the above revenue
• Handling and processing of the finance mailbox

Automation and AI leverage

• 1 meaningful automation or AI workflow deployed per month
• Manual recurring work reduced measurably for CEO, COO, or team
• Automations documented and transferable, not person dependent

Inbox, outreach, and communication control

• CEO, COO and team@ inboxes scanned for tasks to independently follow-up
• Outreach campaigns executed and monitored without leadership involvement
• Stakeholders receive timely updates without chasing

Most of the above is already systematized. The EA doesn't need to invent the wheel. However, we're always open for your experience and suggestions. 📋 Responsibilities

• Manage recruitment workload when vacancies are open
• Handle finance admin and invoice follow up
• Edit company Wordpress websites (we have SOPs for this)
• Execute content related support tasks
• Own email management and outreach execution
• Conduct structured research and summaries for decision making
• Build and maintain automations using Zapier, Make, N8N, Google Scripts throughtout the organisation
• Maintain operational systems in Google Sheets, Airtable, and related tools
• Handle ad hoc tasks from CEO and COO with clear prioritization
• Proactively identify inefficiencies and propose fixes

Benefits 💰 Compensation & Benefits

• Base Pay: contractor: €20–€30/hour (depending on experience).
• Commitment: full-time employee or 20 hours per week contractor, 100% Remote. Over time the commitment will grow to 40 hours/week.
• Autonomy: P&L responsibility for your accounts and direct reporting to the CEO.

Even though you're a contractor and it's a part-time role, you'll be treated as a full team member. Candidate Screening Questions Fill out this short 5-minute survey of screening questions: https://form.typeform.com/to/FuvfigjP Salary Based On Experience Desirable Industry Skills Affiliate Marketing, Business Management Minimum Years Of Experience 4 Vertical ECom, Arbitrage, Traffic Email me jobs like this