Executive Assistant

Executive AssistantWHY WORK AT BELAY

https://youtu.be/6GkxuSDoFRo

Envision a career built for the long run—one that blends flexibility, meaningful work, and the opportunity to support leaders in ways that truly matter. That’s exactly what you’ll find at BELAY.

When you join BELAY, you’re contracting with our network of professionals, not applying for a single role. Once onboarded, you’ll gain access to our curated job board of pre-vetted opportunities across multiple industries so you can pursue the engagements that best align with your strengths, availability, and professional goals.

As an Assistant in our contractor network, you’ll bring clarity, organization, and reliable support to purpose-driven clients across the country. Your work helps leaders stay focused, operate smoothly, and maintain momentum. And you’ll do it all within a professional, people-first community known for excellence, support, and modern remote work practices.

This isn’t a gig. It’s a flexible, professional career where your strengths, experience, and initiative make a lasting impact.

ROLE OVERVIEW

BELAY Assistants provide high-quality operational support that helps clients work more efficiently, stay organized, and focus on the work only they can do. You’ll bring structure to calendars, inboxes, workflows, documents, and communication rhythms, while also offering practical suggestions that make day-to-day operations smoother.

This role requires professionalism, initiative, and a genuine drive to help others succeed. Our Executive Assistants consistently demonstrate maturity, strong communication, and the ability to anticipate needs and improve processes in simple, meaningful ways.

You’ll also help clients understand how to partner effectively with an Assistant by guiding them through tools, workflows, and best practices that strengthen the working relationship.

LOCATION

Remote. We are currently accepting applications for U.S.-based contractors except in CA, CO, MT, NJ, NY, and PA.

STATUS

1099 Contractor | Flexible Remote Role

PAY RANGE

Compensation for this role begins at $20-23 per hour, depending on experience and skill set. As you grow with BELAY and demonstrate strong performance, you may have opportunities to increase your earnings through additional client engagements.

Contractors are paid monthly based on contracted hours, and BELAY does not guarantee hours or client assignments.

CONTRACTOR PERKS

• 100% remote work with flexible hours
• Access to BELAY’s exclusive job board, a curated board of pre-vetted opportunities across multiple industries, with the flexibility to apply for engagements that align with your strengths and experience
• Invoicing and payment collection handled on your behalf
• Affordable health and financial options through our contractor benefits partner
• Access to BELAY’s Contractor Community for a connected peer network of fellow 1099 professionals who share knowledge, exchange best practices, and support one another through templates, discussion spaces, live learning sessions, and ongoing upskilling opportunities, creating a collaborative environment designed to help you grow your skills, stay supported, and thrive as part of the BELAY network.
• Ability to choose clients and monthly hours that fit your lifestyle
• Receive ongoing support from a dedicated Client Success Consultant and Talent Specialist who partner with you throughout your engagement, helping you navigate client relationships, solve challenges, stay aligned with expectations, and access the resources you need to thrive as a BELAY contractor.

WHY BELAY?

BELAY is nationally recognized for culture, excellence, and industry-leading remote work standards:

• Entrepreneur Magazine: #1 “Best Culture – Small Business”
• Inc. Magazine: “Fastest-Growing Companies in America”
• SHRM: “When Work Works” Award
• Atlanta Business Chronicle: “Best Places to Work”
• Inc. B2B Power Partner

We believe meaningful work, flexibility, and professionalism can coexist—and that great support changes everything. If you’re looking for a place where your skills matter and your work has purpose, you’ll find it here.

CORE RESPONSIBILITIES:Operational Excellence

• Manage calendars, scheduling, and appointment coordination
• Organize inboxes and support email follow-through
• Prepare, edit, and maintain documents, presentations, and spreadsheets
• Coordinate meeting logistics, travel arrangements, and events
• Maintain accurate data and records within CRMs and digital tools
• Create and refine workflows, checklists, and systems that improve efficiency
• Support recurring operational tasks and small projects with consistency

Client Support and Collaboration

• Anticipate routine needs and remove small friction points proactively
• Communicate clearly and professionally in ways that reflect each client’s brand
• Provide dependable follow-through and consistent updates
• Educate clients on effective Assistant-client workflows and simple operational best practices
• Recommend tools, organization methods, or time-saving adjustments when appropriate

Tech-Enabled Productivity

• Use Google Workspace, Microsoft Office, project management tools, and CRMs confidently
• Apply AI thoughtfully to increase efficiency, clarity, and speed without losing the human touch
• Suggest simple automations, tools, or processes that help clients stay organized

OUR APPROACH TO INNOVATION

Innovation is core to our client experience. You’ll be supported in learning and applying modern tools, including AI, to help leaders operate at their best. Our approach blends human connection with technology-enabled efficiency, creating a balanced, modern support model that stands out in today’s marketplace.

Human connection + AI-powered efficiency = the modern BELAY advantage.

KEY QUALIFICATIONS:

• 1–3+ years of administrative or operational support experience
• Availability during standard business hours, Monday–Friday
• Strong written and verbal communication skills
• High attention to detail with reliable follow-through
• Comfortable using modern digital tools, CRMs, and workflow platforms
• Reliable computer (8GB RAM or more), high-speed internet, and a quiet home workspace
• Ability to participate in video calls regularly
• Preference for contractors who can commit to at least 12 months of service for continuity

KEY ATTRIBUTES:

BELAY’s strongest Assistants consistently demonstrate:

• Strategic Awareness

Understands how day-to-day tasks connect to a client’s broader goals.

• Proactive Support

Anticipates needs, removes friction, and stays a step ahead in simple but meaningful ways.

• Tech-Forward Mindset

Comfortable using AI, automation, and productivity tools to work smarter.

• Service-Minded Approach

Leads with empathy, professionalism, and a genuine desire to help others succeed.

• Detail-Driven Execution

Delivers accuracy, polish, and consistency—even when managing multiple priorities.

• Brand-Aligned Communication

Communicates clearly and confidently with executive presence and professionalism.

• Resourcefulness and Independence

Solves problems, identifies solutions, and brings clarity rather than questions.

• Emotional Intelligence

Builds trust quickly, navigates personalities with ease, and communicates with maturity.

ADDITIONAL REQUIREMENTS

All applicants may be subject to an identity and background check prior to receiving a contract offer.

READY TO APPLY?

If you’re ready to bring clarity, organization, and forward-thinking support to purpose-driven leaders, we’d love to meet you.