Executive Assistant

Executive AssistantCompany Overview

We are a privately held real estate investment and development firm with a strong track record of delivering high-quality projects across multifamily, industrial, mixed-use, and commercial asset classes. With nearly two decades of experience and a diverse national portfolio, our team manages the full development lifecycle—from acquisition and planning to financing, construction, and asset management. We operate in a fast-paced, entrepreneurial environment where collaboration, strategic thinking, and long-term partnerships drive our success. This role supports an executive leader within a growing organization that values integrity, innovation, and operational excellence.

Overview

The Executive Assistant serves as a trusted partner to executive leadership, providing high-level operational, administrative, and strategic support in a fast-paced commercial real estate environment. This role is ideal for a proactive, resourceful professional who excels at managing complex workflows, anticipating needs, and creating structure that enables executive effectiveness. Acting as a central point of coordination, the Executive Assistant strengthens business operations, leads cross-functional initiatives, manages communication and relationships, and ensures that executive priorities are executed with accuracy, confidentiality, and professionalism. This is a unique opportunity to work closely with an entrepreneurial executive while influencing key initiatives across multiple ventures and markets.

Location: Remote

Work Schedule: 30-40 hours per week

Reports to: Managing Principal

Key ResponsibilitiesExecutive Operations & Strategic Support:

·       Provide direct, confidential support to the Managing Principal to ensure seamless day-to-day operations.

·       Manage complex calendars, meeting logistics, deadlines, and communication streams while protecting executive time.

·       Serve as the executive’s primary liaison—prioritizing inbound requests, coordinating responses, and maintaining alignment across stakeholders.

·       Prepare agendas, briefing materials, presentations, and follow-up summaries to support clear decision-making.

·       Anticipate needs, identify operational gaps, and recommend process improvements that enhance executive efficiency.

Project & Initiative Management:

·       Lead and support cross-functional projects connected to real estate development, operations, and executive initiatives.

·       Track timelines, deliverables, KPIs, and progress against strategic priorities; ensure accountability across teams.

·       Conduct research and assist in preparing reports, analyses, and confidential documents that inform executive decisions.

·       Evaluate administrative systems and implement improved workflows that strengthen organization and communication.

Communication & Relationship Coordination:

·       Draft and manage executive-level correspondence with clarity, precision, and appropriate tone.

·       Act as a key point of contact for internal leadership, board members, investors, clients, and external partners.

·       Maintain proactive communication between departments, ensuring alignment and timely follow-through on initiatives.

·       Build strong, professional relationships that reinforce the executive’s visibility and support across ventures.

Travel, Logistics & Administrative Support:

·       Coordinate comprehensive domestic travel, including flights, lodging, itineraries, and event alignment.

·       Provide real-time support while the executive is traveling, adjusting priorities and communications as needed.

·       Maintain organized executive files, digital records, contracts, and operational systems.

·       Support inbox oversight, expense reporting, vendor coordination, and additional administrative needs essential to business operations.

QualificationsEducation & Experience

·       Bachelor’s degree in Business Administration, Communications, or a related field preferred.

·       5–7+ years of experience supporting senior executives; commercial real estate, development, or entrepreneurial environments preferred.

·       Demonstrated experience managing complex projects, workflows, and confidential information.

·       Experience providing remote support with shifting priorities and high responsiveness.

·       Legal/paralegal exposure is a plus.

Skills & Competencies

·       Exceptional organizational, time management, and project coordination skills.

·       Outstanding written and verbal communication, including drafting polished executive correspondence.

·       High emotional intelligence, sound judgment, and the ability to navigate sensitive matters with discretion.

·       Thrives in dynamic, fast-changing environments and brings thoughtful structure to evolving priorities.

·       Ability to work autonomously, anticipate needs, and pivot quickly in a dynamic environment.

·       Strong proficiency in Microsoft Office, Google Workspace, and project management tools.

·       Open to ongoing learning and professional development opportunities.

Why Join Our Team?

This role offers the opportunity to work closely with an innovative leader in commercial real estate while making a meaningful impact on strategic initiatives and organizational success. You will enjoy a dynamic workload, the ability to shape processes and systems, and the flexibility of a remote environment. If you thrive in fast-paced settings, enjoy bringing clarity to complexity, and want to play a key role in advancing executive priorities, this position provides room for growth, influence, and long-term development.

Successful performance in this role requires the ability to meet the essential duties and expectations outlined above. The statements included in this description are intended to reflect the general scope of the role and may be adjusted or supplemented as needed.

• We are committed to providing equal employment opportunities to all applicants and do not discriminate based on any protected characteristic under applicable law.