Administrative & HR Operations Coordinator (Remote, Flexible Schedule)

We are looking for a proactive and organized colleague to support our internal operations, manage communication with external collaborators, and handle day-to-day HR administration and documentation. This is a fully remote, non-technical role, ideal for someone who enjoys structure, clear responsibilities, and interacting with people in a friendly, professional way.

Responsibilities:

• End-to-end administrative coordination of external contractors (onboarding, contracts, benefits, etc.).
• Scheduling interviews in Google Meet/Calendar (non-technical screenings included).
• Drafting and updating job posts, candidate notes, basic reports, and presentations.
• Managing benefits: meal card enrollment, medical subscriptions, occupational medicine.
• Answering email inquiries (candidates, partners, service providers) in a timely and friendly manner.
• Completing HR-related forms, tracking document deadlines, and assisting with internal processes.
• Occasionally managing job-related social media updates (e.g. LinkedIn posts, company page maintenance)
• Using ChatGPT or other AI tools to generate clear and professional texts, descriptions, and templates.

Requirements:

• Prior experience (minimum 1 year) in HR administration, office coordination, or similar roles.
• Excellent written and spoken English (daily communication will be in English).
• Strong organizational skills and attention to detail.
• Friendly and professional communication style, especially when dealing with candidates or clients.
• Familiarity with Google Workspace (Docs, Sheets, Gmail, Calendar, etc.).
• Willingness to follow up promptly.

Nice to have:

• Background in HR, law, or administrative studies.
• Experience drafting documents, presentations, or internal procedures.
• Knowledge of an additional language (e.g. French, German, Arabic) is a bonus.

What we offer:

• Net salary: 6000 RON

or

Net 5500 RON + meal tickets worth 800 RON (total 6300 RON), your choice.

• Full-time employment (permanent contract).
• 100% remote, anywhere in European Union.
• Clear responsibilities and a relaxed work environment.
• Flexible schedule: either a fixed 10:00–18:00 program, or fully flexible 40 hours/week — as long as you're responsive and prompt with tasks and emails when needed.

If you’re fluent in English, enjoy organized workflows, and want to contribute to a supportive, admin-focused team — we’d love to hear from you!