Executive Assistant

Executive Assistant

Remote - Travel to London

Up to £50,000

2 years experience within a Financial Service Provider is essential.

We are seeking a highly organised and efficient Executive Assistant (EA) to provide executive-level administrative support to senior stakeholders.

This role is perfect for someone who thrives in a fast-paced, ever-evolving environment and is eager to make a meaningful impact. As a EA, you will be instrumental in ensuring smooth day-to-day operations by managing schedules, forward planning for upcoming meetings, and oversight of key governance meetings for senior executives and other key stakeholders.

Key Responsibilities:

• Manage and prioritise the schedules and inboxes for four senior stakeholders, ensuring all appointments are organised efficiently and with a forward looking lens on activity.
• Plan and coordinate demanding calendars, providing comprehensive support for meetings, travel, and deadlines whilst considering future commitments and priorities.
• Organise and manage internal and external meetings, liaising with relevant parties to ensure all logistics are handled seamlessly.
• Handle incoming communication on behalf of senior executives, ensuring messages are directed to the appropriate parties and responses are timely.
• Secretary to the Investment Business - including agenda writing, formatting, and collating papers. Production of minutes and actions.
• Secretary to support broader forums, including Distribution and Practitioners.

Business & Administrative Support:

• Travel Arrangements: Book and manage travel and transport for senior executives, ensuring smooth and cost-effective arrangements.
• Expense Management: Assist with expense reporting for senior stakeholders, ensuring accurate submission via the Xero system.
• Relationship Building: Build and maintain strong relationships with internal teams and external contacts, ensuring smooth communication and collaboration.

Skills and Qualifications:

• Proven experience as a Personal Assistant or Executive Assistant in a fast-paced, professional environment.
• Exceptional organisational and time-management skills, with the ability to manage multiple priorities and deadlines.
• Strong communication skills, both written and verbal, with an ability to interact with senior executives and stakeholders.
• Experience producing Board packs and minutes.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with Xero or similar accounting software is an advantage.
• Diligent Software (Boardpacks) experience desired.
• Strong attention to detail and high standards of accuracy.
• Ability to maintain confidentiality and manage sensitive information with discretion.
• Proactive and resourceful with a solutions-oriented mindset.
• Experience coordinating events and managing travel logistics is highly desirable.
• Ability to work effectively under pressure and in a collaborative team environment.