Law Office Project Coordinator

We are seeking a highly organized, proactive, and detail-oriented individual to join our legal team as an Entry-Level Law Office Project Coordinator. As a Project Coordinator, you will play a key role in managing internal projects, supporting case workflows, facilitating communication between departments, and helping ensure that deadlines are met. 

Key Responsibilities

Support attorneys, paralegals, and administrative staff by coordinating case management tasks and project timelines

Organize and track internal and client-facing projects, ensuring deadlines, deliverables, and requirements are met

Assist with the preparation, editing, and organization of legal documents, contracts, pleadings, and reports

Help coordinate meetings, hearings, depositions, and other legal proceedings, including scheduling and material preparation

Maintain accurate records in case management systems and project tracking platforms 

Communicate project updates and reminders to team members, ensuring clear workflows

Perform administrative tasks such as filing, document retrieval, database entry, and correspondence drafting

Support intake and onboarding processes for new clients or new projects

Identify potential project risks or scheduling conflicts and escalate them to management

Assist with special projects and administrative initiatives as assigned

Qualifications

High school diploma or equivalent; associate’s or bachelor’s degree is preferred

Experience in project coordination, administrative support, or legal assistance

Exceptional organizational and time-management skills

Strong written and verbal communication skills

High attention to detail and ability to handle sensitive information with discretion

Ability to prioritize multiple tasks and meet deadlines under pressure