Legal and Admin Assistant

Legal and Administrative AssistantBefore you apply our client is looking for applicable Law Degree and an interest in HR.

New requirement within a Global Fintech .

Overview

Our client is seeking a proactive and detail-oriented Legal and Administrative Assistant to provide high-quality support across Legal, HR, and wider business operations. The successful candidate will be organised, discreet, and capable of managing multiple priorities in a fast-paced environment.

Key ResponsibilitiesLegal Support

• Maintain trackers and regularly update legal reports.
• Schedule and coordinate meetings, deadlines, and project timelines.
• Draft, format, proofread, and review contracts, legal correspondence, and other documentation.
• Manage confidential files and monitor key legal deadlines.
• Oversee the organisation of the legal filing system and ensure compliance with data protection standards.
• Coordinate document execution and filing, liaising with internal teams and external stakeholders.
• Provide basic company secretarial support.
• Handle ad hoc legal and administrative tasks as required.

HR SupportOperational HR Administration

• Maintain accurate and up-to-date employee records in HR systems (e.g. Deel, BambooHR).
• Support the preparation of standard employment documents, including contracts, letters, and amendments.
• Assist with onboarding and offboarding, including inductions, background checks, documentation, and leaver processes.
• Track visa, right-to-work, and compliance records, escalating any issues promptly.

Policy & Compliance Support

• Format, proofread, and publish HR policies and procedures.
• Conduct initial compliance checks to ensure documentation aligns with internal standards and legal requirements.
• Assist in updating and maintaining the Company Handbook, and prepare internal summaries for employee communication.

Employee Relations & HR Queries

• Respond to basic HR-related queries, escalating complex matters as needed.
• Support employee relations processes, including note-taking in formal meetings and issuing standard letters.
• Handle all employee and company information with professionalism and discretion.

Coordination & Projects

• Provide logistical support for HR projects, audits, and compliance checks.
• Collate and organise documentation, track progress, and prepare reports.
• Liaise with Legal, Finance, IT, and other departments to ensure smooth operational coordination.

General Administrative Support

• Assist with the Company’s Carbon Reduction Plan and audit preparation.
• Manage calendar scheduling for senior team members across Quad 4.
• Prepare, proofread, and edit internal and external reports, communications, and presentations.
• Coordinate travel and accommodation arrangements for relevant team members.
• Build and maintain effective working relationships across the organisation and with external partners.
• Provide general remote administrative support to ensure the smooth running of day-to-day operations.