Executive Assistant

Executive AssistantRemote | Full-Time | EST Hours RequiredAbout the Role

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to senior leadership. This role requires strong judgment, exceptional communication skills, and the ability to anticipate needs in a fast-paced, dynamic environment. The ideal candidate thrives in a remote setting, maintains confidentiality, and consistently delivers polished, high-quality work.

Key ResponsibilitiesCalendar & Operational Support

• Manage complex calendars with accuracy and foresight, ensuring alignment to priorities and minimizing conflicts.
• Coordinate and prioritize scheduling across leadership teams, partner organizations, and external stakeholders.
• Establish and maintain a predictable Rhythm of Business (ROB) including recurring meetings, deliverables, planning cycles, and reporting expectations.

Meeting & Event Coordination

• Organize logistics for onsite and offsite meetings such as All Hands, morale events, training sessions, and leadership offsites.
• Support end-to-end production of team meetings including scheduling, invitations, agenda coordination, and audience segmentation.
• Document and distribute meeting notes and action items for weekly team meetings.

Travel & Expenses

• Coordinate domestic and international travel, including itineraries, accommodations, and contingency planning.
• Process and reconcile expense reports with attention to detail and policy compliance.

Team Communications & Reporting

• Partner with the Prime 8 team lead to support monthly reporting and leadership communications.
• Work closely with other executive administrators to ensure consistent, best-in-class support aligned with client priorities.

Qualifications

• 3+ years of experience supporting senior leaders in a fast-paced environment.
• Strong proficiency with Microsoft Office Suite (Outlook, Teams, Excel, PowerPoint).
• Excellent organizational skills with the ability to manage shifting priorities.
• Strong written and verbal communication skills, with high attention to detail.
• Experience coordinating events, travel, and cross-functional workflows.
• Ability to work independently and maintain productivity in a remote setting.
• Professional judgment, discretion, and confidentiality.

Work Environment

• Remote role supporting leaders based on Eastern Standard Time (EST) working hours.
• Collaborative, client-facing work with a strong emphasis on reliability, responsiveness, and professionalism.

Prime 8 is a highly respected, woman-owned management consulting firm. We use innovative and outcome-driven approaches to deliver solutions that create lasting results, even after we're gone. The deep expertise of our talented consultants help companies turn ideas into action, implement organizational change, and get products to market quickly using modern practices and technologies. The Prime 8 family of consultants stands out from the crowd. As a group of high-achievers, we hold each other accountable for exceptional work that is built on integrity, honesty, and excellence. We do what we say and finish what we start. Together, we make an impact, have fun and do better for each other and for our customers.

Compensation: Prime 8 uses different pay ranges based on level of position, relevant experience, and specific candidate location. The pay range for this role is between $35 and 40 per hour (based on full-time employment), plus employee benefits.

Employee Benefits: Prime 8 offers a rich package of excellent Medical, Dental (including orthodontic) and Vision insurance (for employees and their families) for eligible employees. Prime 8 offers Paid Holidays and Paid Time Off, a 401K Plan, company paid Group Life, STD, LTD, and employee paid Life Insurance and Long Term Disability options. Prime 8 offers a great referral bonus program for our employees as well.

Check out our additional employee benefits!

Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At Prime 8 Consulting, we are dedicated to building a diverse, inclusive and authentic workplace. If you’re excited about this role but your background/experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the candidate we are looking for, whether for this role or other roles we have in the future.

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