Executive Assistant

We currently have a rare opportunity for an experienced German speaking EA with Project Coordination/Management experience to join a growing international consultancy on a remote basis (financial services).

You will be supporting the two Partners with 25% EA duties (travel, diary, expenses for example) but also drive financial prjects, assist with annual reports as well as PowerPoint Presentations.

They are an inspiring business and team of people working around the world and with great personal and professional growth opportunities.

Key responsibility areas would include but not be limited to:

- Provide executive support for 2 partners in Europe

- Diary management; Anticipating schedule conflicts and prioritizing key objectives

- Sending out relevant communication and follow-ups - Supporting tender processes (exchange with stakeholders)

- Liasing with clients and arranging marketing appointments with senior stakeholders

- Setting up first drafts / finalizing contracts with clients

- Support onboarding consultants at clients (logins, IT-access, forms etc.)

- Support in planning and controlling (staffing, staff utilization, progress, revenues, invoice scheduling, credentials)

- Closely support to the Head of HR and other departments

- Assisting with the organization of offsites and company events

- Assisting with back-office tasks as required (expense reports for Executives, database)

- Ad hoc secretarial tasks as and when required by team

We are looking for:

- At least 5 years’ experience working as personal, team or executive assistant

- Organized and methodical approach, good in structuring and prioritizing

- Energetic and self-driven, keen eye for areas where to support

- Strong dedication to quality and an affinity for figures, numbers and spreadsheets

- Good skills in MS Office (in particular Outlook, Word, Powerpoint, Excel)

- Excellent professional communication skills

- Fluent in English and German

Salary is negotiable depending on experience.