An international medical devices company, is looking for a highly organised professional to coordinate tender activities for the Polish and Spanish markets.
This opportunity is suitable for someone experienced in operations, administration or process coordination who enjoys managing documentation, planning activities and keeping deadlines on track. Previous tender experience is not required.
Responsibilities
- Monitor tender opportunities in Poland and Spain, keeping track of deadlines, requirements and upcoming activities.
- Coordinate the preparation and electronic submission of tender offers, ensuring documentation is complete, accurate and delivered on time.
- Collect and organise product documentation, declarations, pricing information and other materials required for submissions.
- Cooperate with Sales, Customer Service, Regulatory, Quality, Legal and Finance to obtain information and approvals.
- Coordinate clarification requests and correspondence related to tender proceedings.
- Track tender results, contract signatures and renewal dates, supporting the handover of awarded contracts to the relevant teams.
- Maintain accurate records of offers, prices and contracts, and prepare regular status updates.
- Support improvements to workflows, templates and document management processes.
Requirements
- Professional experience in operations, administration, business support or process coordination, with responsibility for documentation and deadlines.
- Polish, Spanish and English at C1 level or above, both written and spoken.
- Excellent planning and organisational skills, with the ability to coordinate several activities simultaneously.
- Strong attention to detail and a reliable, structured approach to handling documents and data.
- An open, communicative personality and confidence in working with colleagues across different functions and countries.
- A proactive approach to solving problems, a strong sense of responsibility and the ability to work independently in a remote environment.
- Confident use of Microsoft Office, particularly Excel, and the ability to learn new systems.
- Previous experience in tenders, medical devices or other regulated industries would be an advantage, but is not essential.
Benefits:
- Fully remote work from Poland.
- A full-time role with a 40-hour working week.
- A performance-related bonus.
- Private medical care and a sports card.
- Cooperation with a Polish team and international colleagues.
- The opportunity to develop expertise in tender coordination within the medical devices industry.