Previous Next General Admin VA to Work with Australian Accounting Firm General Admin VA to Work with Australian Accounting Firm Full-time Australian Office Hours (EST) We are looking for a General Administration Virtual Assistant who:

*   is experienced with taking care of general administrative duties, eg. emails, acting as a personal assistant to the business owner, calendar management, etc.
*   has excellent written English communication skills
*   can work unsupervised when needed and take responsibility for your work
*   will be proactive
*   is able to liaise with the client (owner of the accounting firm) and keep them regularly updated as to where you are on projects and tasks
*   maintains professionalism
*   values and practices confidentiality
*   will treat their position with this firm with respect
*   views their work as much more than just a ‘job’… you will be growing with the organisation and building your career

**Skills Required** Hard Skills you must possess for this position:

*   General Personal Assistant Skills
*   XPlan Experience
*   Social Media Management

This is a fulltime position with a busy Australian accounting firm. If you believe you have what it takes then let us know. virtualassistant2020-11-27T18:04:33+10:00 Share This Story, Choose Your Platform! FacebookXRedditLinkedInTumblrPinterestVkEmail

General Admin VA to Work with Australian Accounting Firm

Carbon is the go-to technology staffing specialist for freelance talent in software engineering, design, product management, and data science. We partner with venture-backed startups and established multinationals to fully manage their technical staffing needs in strategic nearshore markets.

**The Role:**

We’re looking for a reliable and detail-oriented Administration Assistant to support our operations team with essential day-to-day administrative tasks. This role is perfect for someone who enjoys creating order, working behind the scenes, and keeping things running smoothly.

**Key Responsibilities:**

*   Complete a variety of **ad hoc administrative tasks** as needed to support internal team operations
*   **Track and organize time records** for Carbon’s contractors using data from internal systems
*   **Calculate hours worked** and verify details to ensure accurate and timely payments by the finance team
*   Maintain a centralized and organized system for **contract records**
*   Ensure timely **submission of payroll reports** and timesheets
*   **Send contracts** to clients, developers, and internal team members using e-signature platforms
*   Liaise with team members to follow up on missing information, signatures, or reports

**What we're looking for:**

*   **Excellent English communication skills**, both verbal and written
*   **Strong numerical aptitude** and meticulous attention to detail
*   Good **time management and organizational skills**
*   Ability to **prioritise and multitask** in a fast-paced, remote work environment
*   Comfortable working independently and handling confidential data
*   Tech-savvy and able to learn new tools quickly (experience with Notion, Google Sheets, Personio, or e-sign platforms is a plus)
*   Prior experience in an administrative, HR, or operations role is preferred but not required

**What’s in It for You?**

*   **Fully remote**—work from anywhere.
*   **Generous holiday package**, including a company-wide Christmas break.
*   **Competitive compensation:** €1,200 net via B2B collaboration.
*   You’ll be part of a supportive and flexible work environment where precision and trust matter—and where your contributions are valued every day.

PS: We’re also open to a part-time collaboration ✌️

Administrative Assistant

**Position Title:** Executive Assistant **Contract:** Full-time Independent Contractor **Posting Jurisdictions:** Remote **Compensation:** TBC based on experience and location **The Firm:** Sterlington is an international law firm that combines legal and commercial excellence with modern ways of practicing. Our high-caliber partners work on complex business matters with a tailored approach to client service and a focus on financial flexibility and innovation. We are the ultimate law firm for private clients, private capital, senior executives, founders, HNWIs and family offices, as well as related businesses, in both corporate and litigation matters. We take a commercial and holistic approach to the legal and business needs of our clients. Learn more at: **www.sterlingtonlaw.comThe Role:** This position will provide a first-class EA service and be the "right hand" to a senior executive within the leadership team. You will utilize your understanding of the business to effectively prioritize, support ad-hoc projects, liaise with stakeholders, and help ensure the many goals are achieved. As a scaling company we need your support in making sure things are running smoothly, ensuring seamless and efficient operations for the company. You will ensure all administrative tasks are completed quickly and accurately, collaborate with other team members globally and function as efficiently as possible, whilst dealing with varying communications from both internal and external parties. You must be someone who is able to handle sensitive and confidential information, who is on the ball, and who wants to get involved with a range of projects around the business. **Responsibilities:**

*   Calendar and inbox management, travel planning, and scheduling
*   Communicate effectively with Senior Managers/Partners and clients in a timely manner
*   Maintain accurate templates and folders on SharePoint and other systems
*   Support with a range of administration-focused projects
*   Any other duties as required

**Qualifications & Experience:**

*   8+ years of senior administrative support experience in a professional environment
*   Law firm or Professional Services experience desirable
*   Fluent English (verbal and written communications)
*   Strong proficiency in MS office, particularly Excel/Word (fact/spell checking, formatting, proofreading etc.)
*   Experience of working within a remote environment
*   Calendar and inbox management, travel planning, and scheduling
*   Excellent organizational / project management skills
*   Ability to remain poised under pressure, multitask, and prioritize effectively
*   Ability to handle sensitive information confidentially

**Sterlington is a full-service law firm that combines legal and commercial excellence with modern ways of practicing.About us:** www.sterlingtonlaw.com **This position is not currently open to recruiting agency submissions.**

Executive Assistant - remote

Do you thrive on multitasking and have a knack for managing diverse priorities? Are you eager to leverage your skills to enhance the efficiency of a global software powerhouse? Are you ready to partner closely with the CEO beyond just managing day-to-day tasks? IgniteTech is a trailblazer in enterprise software, continuously evolving our operations in sales, recruitment, engineering, and beyond. Unlike companies that prefer the status quo, we embrace change and innovation. As an Executive Assistant to the CEO, you'll act as the CEO's right-hand person, participating in meetings, spearheading talent acquisition, and refining operational processes. This role offers a front-row seat to a unique business model, presenting new challenges and opportunities to ensure seamless company operations. If you relish the opportunity to balance multiple roles and gain insight into the inner workings of a software company with a vast portfolio, we invite you to apply! **What You Will Be Doing**

*   Organizing CEO meetings with stakeholders, ensuring agendas are set and communicated effectively
*   Handling HR and recruitment duties, including budgeting for headcount and onboarding new employees
*   Improving workflows and processes to enhance efficiency and productivity across teams

**What You Won’t Be Doing**

*   Overseeing operations or executing standard tasks without aiming for improvement
*   Directly managing team members or assigning their workloads

**Executive Assistant To Chief Executive Officer Key Responsibilities**

*   Enhance workflow and productivity management, ensuring adequate staffing aligns with hiring needs
*   Manage routine administrative tasks and meetings for the CEO to optimize their efficiency

**Basic Requirements**

*   Minimum of 2 years' experience as a Chief of Staff, Executive Assistant, or in a comparable role
*   Proficient in using GenAI tools, such as ChatGPT or Perplexity

**About IgniteTech** If you want to work hard at a company where you can grow and be a part of a dynamic team, join IgniteTech! Through our portfolio of leading enterprise software solutions, we ignite business performance for thousands of customers globally. We’re doing it in an entirely remote workplace that is focused on building teams of top talent and operating in a model that provides challenging opportunities and personal flexibility. A career with IgniteTech is challenging and fast-paced. We are always looking for energetic and enthusiastic employees to join our world-class team. We offer opportunities for personal contribution and promote career development. IgniteTech is an Affirmative Action, Equal Opportunity Employer that values the strength that diversity brings to the workplace. There is so much to cover for this exciting role, and space here is limited. Hit the Apply button if you found this interesting and want to learn more. We look forward to meeting you! **Working with us** This is a full-time (40 hours per week), long-term position. The position is immediately available and requires entering into an independent contractor agreement with Crossover as a Contractor of Record. The compensation level for this role is $50 USD/hour, which equates to $100,000 USD/year assuming 40 hours per week and 50 weeks per year. The payment period is weekly. Consult www.crossover.com/help-and-faqs for more details on this topic. Crossover Job Code: LJ-4816-ES-COUNTRY-ExecutiveAssis.001

Executive Assistant To Chief Executive Officer, IgniteTech (Remote) - $100,000/year USD

Persona is the company top startups use to hire people from all around the world. Our vision is a future where each person can find the best role for them and companies can discover the world’s best talent. Founded by two Stanford University graduates, Persona works with the world’s fastest-growing technology startups. Our clients are funded by some of the world’s top investors, like Founders Fund, Sequoia Capital, and Andreessen Horowitz.

Persona is a talent agency that recruits, trains, and staffs talented remote professionals such as yourself. This is an opportunity to work closely with the future Googles, Facebooks, and Amazons of the world—building out their organizations and helping them reach the next level of success.

We support everyone we hire with training, mentoring, and technology resources so they are enabled to do their best and are as happy as possible in their roles. We have a large international team dedicated to supporting and taking care of new Persona team members, and our goal is to provide excellent long-term career opportunities for everyone who joins the team.

**Who’s building Persona?**

We are a global team of passionate problem solvers who love to build new things and make our customers happy. Our team is made up of motivated, hard-working people spanning the globe, united by a culture of learning and continuous improvement.

**What we’re looking for:**

We are looking for Virtual Assistants to help our clients operate and scale different parts of their growing businesses. As a Virtual Assistant you'll be a general problem solver, collaborating with different teams at our client company and helping them with various projects.

**Responsibilities—what you'll do:**

*   Drafting emails and handling business communications
*   Taking video conferences
*   Interfacing with clients and customers
*   Scheduling and planning meetings and events
*   Online research and data collection using spreadsheets
*   Reporting and analysis
*   Creative work with writing and media
*   Other administrative tasks and projects

**Requirements:**

*   Fully fluent in English
*   Skilled in the use of apps and technology
*   Ability to commit long-term and full-time
*   Ability to work U.S. business hours (Pacific Time, Central Time, or Eastern Time)
*   No work experience is required, but we will take any work experience you have into account
*   This position is for serious, career-oriented candidates

**Other qualities we look for:**

*   Track record of success at work or in school
*   An ability to solve complex problems with minimal guidance
*   Experience in high performance work or school environments
*   Skilled at anticipating team members’ needs
*   Willingness to work hard and persevere
*   Intellectual curiosity and resourcefulness
*   Professionalism

**What we offer:**

*   Best salaries in the industry
*   Permanent ability to work from anywhere in the world
*   Opportunities for growth and advancement
*   A fast-paced and collaborative environment
*   Warm and friendly company culture
*   Full benefits

**Benefits at Persona:**

*   Health insurance
*   Unlimited paid time off (paid sick and vacation leaves)
*   Annual bonuses based on performance
*   Monthly tech allowance
*   Opportunity to be paid in your currency of choice
*   Others depending on seniority

This is a full-time and long-term role, dedicated exclusively to serving one of our clients. We are looking for individuals who are ready to fully commit their time and energy to one company and grow and develop along with that company. All roles at Persona are 100% work-from-anywhere (work from home or wherever it suits you best). If this is your first time working for a U.S. company, that’s okay; we provide guidance and assistance getting set up as a remote professional. Once hired, we will carefully match you to a client company of ours that perfectly suits your career background, skills, and goals.

In case you or any exceptional people you know are exploring other roles, our rapidly growing company is also looking for new team members with backgrounds in administration, bookkeeping, accounting, finance, project management, operations, recruiting, human resources, content writing, social media management, research, executive assistance, customer service, customer support, technical support, data management, video editing, sales, account management, marketing, and design.

Visit our website for more information: https://www.personatalent.com/

Virtual Assistant (Work From Home)

**Who We Are Is What We Do.** Deel is the all-in-one payroll and HR platform for global teams. Our vision is to unlock global opportunity for every person, team, and business. Built for the way the world works today, Deel combines HRIS, payroll, compliance, benefits, performance, and equipment management into one seamless platform. With AI-powered tools and a fully owned payroll infrastructure, Deel supports every worker type in 100+ countries—helping businesses scale smarter, faster, and more compliantly. Among the largest globally distributed companies in the world, our team of 5,000 spans more than 100 countries, speaks 74 languages, and brings a connected and dynamic culture that drives continuous learning and innovation for our customers. **Why should you be part of our success story?** As the fastest-growing Software as a Service (SaaS) company in history, Deel is transforming how global talent connects with world-class companies – breaking down borders that have traditionally limited both hiring and career opportunities. We're not just building software; we're creating the infrastructure for the future of work, enabling a more diverse and inclusive global economy. In 2024 alone, we paid $11.2 billion to workers in nearly 100 currencies and provided healthcare and benefits to workers in 109 countries—ensuring people get paid and protected, no matter where they are. Our momentum is reflected in our achievements and customer satisfaction: CNBC Disruptor 50, Forbes Cloud 100, Deloitte Fast 500, and repeated recognition on Y Combinator’s top companies list – all while maintaining a 4.83 average rating from 15,000 reviews across G2, Trustpilot, Captera, Apple and Google. Your experience at Deel will be a career accelerator. At the forefront of the global work revolution, you'll tackle complex challenges that impact millions of people's working lives. With our momentum—backed by a $12 billion valuation and $800 million in Annual Recurring Revenue (ARR) in just over five years—you'll drive meaningful impact while building expertise that makes you a sought-after leader in the transformation of global work. The HR Experience Operations Manager will be responsible for overseeing the day-to-day operations of our HR Experience function, ensuring that processes are efficient, compliant, and aligned with Deel’s global growth. You will manage the entire employee lifecycle across Deel’s Employee of Record (EOR) services in over 90 countries—from onboarding through to offboarding—while optimizing workflows, enhancing user satisfaction, and ensuring operational excellence. In addition, you will lead initiatives to streamline HR operations, improve efficiency, and support the HR Experience team in delivering top-tier service to employees worldwide. **Responsibilities**

*   Ensuring and maintaining compliance and HR operations in APAC in accordance with relevant employment laws and regulations and operational rules and RACI.
*   Contributing to HR product planning and scoping.
*   Participating in the initial levels of HR interviews.
*   Managing daily administrative tasks related to EORs and collaborating with the country team during the payroll cycle and employment updates.
*   Providing support to EORs and clients for HR-related questions or concerns through all available communication channels.
*   Managing standard onboarding and offboarding processes for EORs.
*   Participating in the creation and implementation of regional HR operations, ensuring compliance with global Service Level Agreements (SLAs), quality standards, and Key Performance Indicators (KPIs).
*   Responsible for ensuring the quality of the HR operations in the assigned countries.
*   Being the subject matter expert for the country's operational quality and knowledge.

**Qualifications**

*   Bachelor’s degree in HR, Business Administration, or a related field
*   5+ years of experience in HR operations or related fields, preferably in a global, fast-paced environment
*   2-3 years of leadership experience managing HR teams or initiatives
*   Proven experience in managing HR processes across multiple countries (EOR experience is a plus)
*   Strong project management skills with a track record of process improvement and operational efficiency
*   Excellent communication and collaboration skills with cross-functional teams
*   Detail-oriented with a focus on compliance and accuracy in HR operations

**Total Rewards** Our workforce deserves fair and competitive pay that meets them where they are. With scalable benefits, rewards, and perks, our total rewards programs reflect our commitment to inclusivity and access for all. **Some things you’ll enjoy**

*   Stock grant opportunities dependent on your role, employment status and location
*   Additional perks and benefits based on your employment status and country
*   The flexibility of remote work, including optional WeWork access

At Deel, we’re an equal-opportunity employer that values diversity and positively encourage applications from suitably qualified and eligible candidates regardless of race, religion, sex, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, pregnancy or maternity or other applicable legally protected characteristics. _Unless otherwise agreed, we will communicate with job applicants using Deel-specific emails, which include @__deel.com_ _and other acquired company emails like @__payspace.com_ _and @__paygroup.com__. You can view the most up-to-date job listings at Deel by visiting__our careers page__. Deel is an equal-opportunity employer and is committed to cultivating a diverse and inclusive workplace that reflects different abilities, backgrounds, beliefs, experiences, identities and perspectives. Deel will provide accommodation on request throughout the recruitment, selection and assessment process for applicants with disabilities. If you require accommodation, please inform our Talent Acquisition Team at recruiting@deel.com of the nature of the accommodation that you may require, to ensure your equal participation._ We use Covey as part of our hiring and/or promotional processes. As part of the evaluation process, we provide Covey with job requirements and candidate-submitted applications. Certain features of the platform may qualify it as an Automated Employment Decision Tool (AEDT) under applicable regulations. For positions in New York City, our use of Covey complies with NYC Local Law 144. We began using Covey Scout for Inbound on March 30, 2025. For more information about our data protection practices, please visit our Privacy Policy. You can review the independent bias audit report covering our use of Covey here: https://getcovey.com/nyc-local-law-144

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