Project Coordinator

Project Coordinator (Remote | EST Hours)Contract-to-HireAbout the Role:

We’re seeking a Project Coordinator to support a portfolio of ongoing projects, with a strong emphasis on accounting, financial tracking, and administrative coordination. This role is ideal for someone who thrives in a fast-paced, detail-oriented environment and can manage multiple moving parts across numerous subcontractors and vendors.

You’ll work closely with internal teams, clients, and up to 40 subcontractors on a single project—coordinating logistics, tracking expenses, managing documentation, and ensuring seamless execution, even when last-minute changes occur (such as hotel or travel adjustments).

Key Responsibilities:

• Coordinate project activities, schedules, and logistics across multiple concurrent projects.
• Track and reconcile project budgets, invoices, and financial records with accuracy.
• Manage and update administrative documentation—including contracts, POs, and expense reports.
• Communicate with vendors, subcontractors, and internal stakeholders to ensure deliverables and timelines are met.
• Support project managers with forecasting, reporting, and billing milestone tracking.
• Handle frequent changes or unexpected adjustments (e.g., hotel bookings, scheduling shifts).
• Maintain organized records and documentation for all project-related activities.
• Contribute to process improvements that streamline operations and enhance efficiency.

Qualifications:

• 2+ years of experience in project coordination, operations, or administrative support.
• Strong foundation in accounting or financial administration.
• Excellent attention to detail and time management across multiple projects.
• Proven ability to work independently and communicate effectively in a remote environment.
• Proficiency in Microsoft Excel, project tracking tools, and general office applications.
• Bachelor’s degree in business administration, Finance, Accounting, or a related field preferred.

Work Environment:

• 💻 100% Remote (must be available to work EST hours)
• Long-term contract with potential for full-time conversion
• Collaborative, fast-paced, and dynamic team environment