Administrative Assistant

Carbon is the go-to technology staffing specialist for freelance talent in software engineering, design, product management, and data science. We partner with venture-backed startups and established multinationals to fully manage their technical staffing needs in strategic nearshore markets.

The Role:

We’re looking for a reliable and detail-oriented Administration Assistant to support our operations team with essential day-to-day administrative tasks. This role is perfect for someone who enjoys creating order, working behind the scenes, and keeping things running smoothly.

Key Responsibilities:

• Complete a variety of ad hoc administrative tasks as needed to support internal team operations
• Track and organize time records for Carbon’s contractors using data from internal systems
• Calculate hours worked and verify details to ensure accurate and timely payments by the finance team
• Maintain a centralized and organized system for contract records
• Ensure timely submission of payroll reports and timesheets
• Send contracts to clients, developers, and internal team members using e-signature platforms
• Liaise with team members to follow up on missing information, signatures, or reports

What we're looking for:

• Excellent English communication skills, both verbal and written
• Strong numerical aptitude and meticulous attention to detail
• Good time management and organizational skills
• Ability to prioritise and multitask in a fast-paced, remote work environment
• Comfortable working independently and handling confidential data
• Tech-savvy and able to learn new tools quickly (experience with Notion, Google Sheets, Personio, or e-sign platforms is a plus)
• Prior experience in an administrative, HR, or operations role is preferred but not required

What’s in It for You?

• Fully remote—work from anywhere.
• Generous holiday package, including a company-wide Christmas break.
• Competitive compensation: €1,200 net via B2B collaboration.
• You’ll be part of a supportive and flexible work environment where precision and trust matter—and where your contributions are valued every day.

PS: We’re also open to a part-time collaboration ✌️