Personal Assistant

About the Role:

We are seeking a highly organized and proactive Personal Assistant/Executive Assistant(duties lean more towards personal assistance) to provide comprehensive support to our CEO. This role involves managing schedules, coordinating meetings, handling communications, and assisting with both business and personal tasks to ensure seamless day-to-day operations. The ideal candidate is detail-oriented, adaptable, and thrives in a fast-paced environment, maintaining confidentiality while juggling multiple priorities.

Key Responsibilities:

• Manage personal correspondence and organization.
• Plan and coordinate personal events, scheduling, travel arrangements, reservations, and appointments as needed.
• Conduct research and handle personal shopping tasks (e.g., purchasing gifts).
• Manage errands, miscellaneous personal tasks, and household coordination.
• Collaborate effectively to complete tasks efficiently.
• Handle personal errands and reservations as needed.
• Manage personal calendar, ensuring seamless integration with professional commitments.
• Administrative & Operational Support:
• Maintain organized records, files, and databases.
• Process expenses, invoices, and reimbursements.
• Coordinate logistics for meetings, events, and team activities.
• Assist with office management tasks.
• Manage the executive’s calendar, schedule meetings, and coordinate travel arrangements.
• Screen & draft emails, phone calls, and other correspondence, responding or escalating as needed.
• Prepare reports, presentations, and documents for meetings and decision-making.
• Conduct research and compile information to assist with strategic planning.
• Serve as a liaison between the executive and internal/external stakeholders.

Qualifications & Skills:

• Experience: 3 years of experience as an Personal Assistant or Executive Assistant
• Technical Skills: Proficiency in Microsoft Office, Google Suite, calendar management, and communication tools (Slack, Zoom, etc.)
• Organization & Time Management: Ability to prioritize tasks, meet deadlines, and multitask effectively
• Communication: Strong verbal and written communication skills with professionalism and discretion
• Problem-Solving: Ability to anticipate needs, troubleshoot issues, and adapt to changing priorities
• Confidentiality & Trustworthiness: Handles sensitive information with the highest level of discretion

Additional Requirements:

As part of our hiring process, the selected candidate will be required to:

• Complete a background check prior to employment.
• Sign a Non-Disclosure Agreement (NDA) to protect confidential company and client information.