Executive Assistant to CEO [388]

About the Company:The Panda Drum - is a fast-scaling Ecommerce DTC brand built around our flagship instrument - the steel tongue drum - with over 100,000 customers worldwide. In just 3 years, we’ve grown to 25-50 team members across Poland, the EU, US, Philippines, and China, and surpassed 8 figures in annual revenue, selling primarily in the US market. Our success is driven by world-class marketing, community-driven content, and continuous product innovation.

About the Role:

We are seeking a proactive and detail-oriented Assistant to CEO to serve as the right hand to the CEO. This is a high-trust, high-visibility position that requires exceptional organizational, communication, and prioritization skills. The ideal candidate thrives in dynamic environments, can bring clarity and structure to chaos, and is eager to grow into a long-term strategic partner..

This is a Full-Time remote role.

We are looking for an Assistant to CEO specifically with these requirements:

• 3–5 years’ experience supporting C-level executives, ideally in start-up or scale-up environments (10–200 people).
• Proven ability to work in fast-paced, entrepreneurial companies.
• Proactive and ownership-driven - you don’t wait for instructions; you take initiative.
• Mastery of digital tools: Google Suite, Slack, Notion, and project management platforms (ClickUp, Asana, etc.).
• Excellent written and verbal communication skills.
• Strong organizational and prioritization skills; ability to bring structure to chaos.
• Comfortable handling sensitive and confidential information.
• Bonus: Experience in DTC e-commerce.

Your responsibility will include (but not limited to):

• Be the CEO’s right hand: Ensure priorities are executed, projects stay on track, and deliverables move forward.
• Drive accountability: Follow up with team members, track commitments, and keep momentum alive across initiatives.
• Act as an air-traffic controller: Manage calendars, meetings, and communication - but always with an eye toward leverage, not just logistics.
• Flag risks before they blow up: Anticipate challenges, highlight bottlenecks, and propose solutions proactively.
• Own communication flow: Manage Slack, email, and action items, ensuring clarity and nothing slipping through the cracks.
• Support with research & strategic tasks: Help prepare materials, coordinate vendors/partners, and assist with high-level initiatives.
• Personal admin (as needed): Light support tasks to maximize CEO’s focus.

Growth Opportunities/Perks:

• Direct mentorship and close collaboration with the CEO.
• Potential to transition into a Chief of Staff role within 12–24 months.
• Opportunity to manage a broader admin/operations team over time.
• Unlimited budget for courses, books, and productivity tools.
• Flexible, remote-first working environment.
• Travel opportunities with the CEO.
• Exposure to high-level strategic projects, partnerships, and fundraising.

This Position Is Perfect For You If…You’re proactive.

You don’t wait to be told what to do - you anticipate needs, take initiative, and keep things moving forward without constant direction.

You’re super organized.

Nothing slips through the cracks with you. You can manage calendars, communications, and priorities in a fast-paced environment while keeping everything clear and structured.

You stay calm under pressure.

Even when things get hectic, you keep your cool, make sound decisions, and help bring clarity to the chaos.

You’re trustworthy.

Discretion is second nature to you. You handle sensitive information with integrity and always protect confidentiality.

Our hiring process is made up of four parts, so please be aware that you will need to dedicate time for a questionnaire, a video, and two 1-on-1 interviews.

Thank you for taking the time to consider this position. I look forward to hearing from you soon!