Executive Assistant

About The Role

Blockchain technology is powering a growing wave of innovation. Businesses and governments around the world are using blockchains to make banking more efficient, connect with their customers, and investigate criminal cases. As adoption of blockchain technology grows, more and more organizations seek access to all this ecosystem has to offer. That’s where the hiring company comes in. They provide complete knowledge of what’s happening on blockchains through their data, services, and solutions. With their company, organizations can navigate blockchains safely and with confidence.

About The RoleExecutive Assistants at the hiring company play a pivotal role in ensuring seamless operations and efficiency at the highest level of the organization. This highly skilled team provides comprehensive administrative support to leaders, handling a wide range of tasks. The team acts as a key liaison facilitating communication and collaborations across departments while maintaining a high level of confidentiality and professionalism.

As an Executive Assistant supporting the Chief Legal Officer and their department, you’ll be tasked with driving operational efficiency and success. This individual will provide day-to-day support to the Chief Legal Officer, delivering expert support with calendar management and scheduling, booking travel, project management, and various ad-hoc projects and events across the team, different departments, and company-wide.

In this role, you will:

• Achieve superb calendar management across multiple time zones and the ability to adjust schedules with little notice
• Lead and organize strategic travel arrangements for both domestic and international travel, organize internal stakeholders and tackle all facets of visa and passport renewals, and confer to immigration lawyers as necessary
• Liaise with your fellow EAs and department heads to ensure the Chief Legal Officer is prepared with relevant talking points and need-to-knows, have created and updated slide decks, drafted letters, and other documents
• Keep the legal team on track by assisting with various projects and meeting agendas
• Build repeatable systems and structures to add consistency to the day-to-day of the Chief Legal Officer and the legal team
• Serve as the eyes and ears to the Chief Legal Officer

They're looking for candidates who have:

• Experience finding new ways to simplify your day-to-day and can organize your world by organizing your executive and the company at large
• An approachable and professional mindset, and can both serve as a resource, as well as politely push back in support of your stakeholders
• A mastery of building relationships with high-volume stakeholders like IT, the Office Team, and other EAs/business partners
• A desire to thrive and seek out fast-paced environments and have a balance of urgency and professional execution
• Ability to be self-motivated and comfortable operating in ambiguity
• Experience maintaining the highest degree of confidentiality
• An extremely organized background and can manage competing priorities
• Experience in managing a busy executive
• Outstanding communication skills, both written and verbal, with a particular emphasis on succinctness and clarity

You belong here.

Our client believes that diversity of experience and thought makes them stronger. With both customers and employees around the world, they are committed to ensuring their team reflects the unique communities around us. Some of the ways they’re ensuring they keep learning are an internal Diversity Committee, Days of Reflection throughout the year including International Women’s Day, Harvey Milk Day, World Humanitarian Day, and UN International Migrants Day, and a commitment to continue revisiting and reevaluating their diversity culture.

Compensation$90K – $171K • Offers Equity • Offers Bonus • Multiple Ranges

Note:

“We are not the EOR (Employer of Record) for this position. Our role in this specific opportunity is to connect outstanding candidates with a top-tier employer. Swooped helps candidates around the world to discover and stay focused on the jobs they want until they can complete a full application in the hiring company career page/ATS.”