Executive Assistant

6 month contract, 40 hours/weekRemote, USAPay up to $38/hr. max

We are seeking a highly organized, responsive, and detail-oriented Executive Assistant to provide maternity leave coverage. This role will support 1 C-Suite Executive and 2 Vice Presidents, helping to ensure seamless operations across their functions. The ideal candidate thrives in a fast-paced environment, and possesses outstanding communication and travel coordination skills. You will be expected to demonstrate superior time management, discretion, and a high degree of responsiveness in a fast-moving environment.

Key Responsibilities

• Provide high-level calendar management, prioritizing and scheduling meetings across time zones with minimal conflicts.
• Organize complex domestic and international travel, including flights, accommodations, ground transportation with precision.
• Act as a professional liaison with internal stakeholders and external partners.
• Manage email correspondence, prepare meeting agendas, and track action items as needed.
• Maintain confidentiality and discretion with sensitive information.

Qualifications

• 3–5 years of experience as an Executive Assistant, ideally in tech, fintech, or fast-paced startups.
• Proven ability to manage complex calendars with excellent judgment and prioritization.
• Proven expertise in coordinating complex and high-volume travel.
• Highly responsive and dependable, with the ability to manage multiple priorities at once.
• Strong written and verbal communication skills; able to represent leaders professionally to external partners.
• Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets) and Slack
• Comfortable working independently across any U.S. timezone.