Project Administrator

Project AdministratorTeam, NCETMLocation, Remote (England based)Travel, Occasional UK travelHours: 37.5 Hrs PWSalary: £26,227.50 outside London or £28,860 inside London

At Etio, projects only succeed when the detail is right. That’s where this role comes in.

We’re looking for a Project Administrator to support the delivery of one of our flagship programmes, the National Centre for Excellence in the Teaching of Mathematics (NCETM). It’s a role for someone who genuinely enjoys keeping things running smoothly, spotting what’s missing before it becomes a problem, and making sure people feel supported along the way.

If you like variety, ownership, and being quietly essential to a team’s success, this might be your thing.

The role

As Project Administrator, you’ll provide high-quality administrative support across a range of activities, from recruitment and event coordination to finance processes, data validation, and stakeholder communication. You’ll be trusted to manage competing priorities, handle sensitive information with care, and keep everything accurate, up to date, and on track.

The NCETM is delivered on behalf of the Department for Education and works closely with Maths Hubs across England to improve maths teaching and leadership. That means what you do here actually matters, even on the days when it’s spreadsheets and inboxes.

What you’ll be doing

You’ll be involved in a wide range of activity, including but not limited to:

• Delivering high-quality administration across multiple programmes, meeting deadlines and quality standards
• Coordinating logistics for online and in-person events, including eligibility checks, invitations, and follow-up
• Managing shared mailboxes and Freshdesk tickets, responding accurately and professionally within agreed SLAs
• Supporting recruitment processes and maintaining accurate recruitment data
• Validating and reporting data in line with Maths Hubs network deadlines and GDPR requirements
• Processing project finance tasks, including POs and invoices
• Tracking accreditation and endorsement records
• Creating and distributing surveys, monitoring completion, and sharing results
• Uploading and managing post-event resources, including editing and publishing recordings
• Supporting system development and testing, helping improve tools and processes
• Opening and supporting online events, including Zoom session management
• Working flexibly across the team, providing cover and support during busy periods or staff absence

How you’ll work

We care a lot about how work gets done, not just that it gets done.

• You make every day count, delivering high-quality work with focus and ownership
• You use judgement, discretion, and consistency, even when things move quickly
• You communicate clearly and respectfully, building strong relationships across teams and partners
• You’re flexible, supportive, and happy to pitch in when needed

What success looks like

In this role, success means:

• Events delivered seamlessly, with participants well supported
• Accurate attendance and engagement data that supports reporting and certification
• Strong working relationships across Etio, NCETM, and partner organisations
• Up-to-date workflows, trackers, and documentation
• Risks and issues spotted early and escalated clearly
• Deadlines met consistently, building confidence across stakeholders

Skills and experienceEssential

• At least 1 year’s experience in business, data, or events administration
• Strong academic or vocational background
• Excellent organisation and attention to detail
• Experience managing competing priorities and deadlines
• Confidence working independently without close supervision
• Advanced Office 365 skills, especially Excel
• Clear, professional written and verbal communication
• Discretion and professionalism when handling sensitive information
• A proactive, problem-solving mindset

Desirable

• Business administration qualification (Level 3 or above)
• Experience in project administration
• Experience working with senior managers or leaders
• Familiarity with MS Teams and SharePoint
• Experience within the UK education sector

Why Etio?

At Etio, we don’t just implement platforms, we drive meaningful transformation. This is your chance to play a central role in scaling digital learning that has national and global impact.

You’ll help shape our future, grow our capability, and ensure our solutions land with clarity, value, and measurable change.

Benefits

We know our people are our greatest strength. We offer a flexible, supportive working culture and benefits that help you do your best work while looking after your wellbeing.

• 25 days annual leave plus bank holidays, with the option to buy more
• Flexible working culture
• Health and wellbeing benefits, including Healthcare Cash Plan, Private Medical Insurance, and EAP
• Enhanced family-friendly policies
• Work from anywhere globally for up to 8 weeks
• Paid volunteer day
• Cycle to Work and Electric Car Scheme
• 3 percent employer pension contribution

Accessibility and adjustments

Etio is committed to an inclusive and accessible recruitment process. If you require a reasonable adjustment at any stage of the application or selection process, please let us know so we can support you appropriately.