Virtual Administration Assistant (Immigration Services)

About Huzzle At Huzzle, we connect high-performing B2B sales professionals with global companies across the UK, US, Canada, Europe, and Australia. Our clients include startups, digital agencies, and tech platforms in industries like SaaS, MarTech, FinTech, and EdTech. We match top sales talent to full-time remote roles where they're hired directly into client teams and provided ongoing support by Huzzle. Role Type: Full-timeEngagement: Independent ContractorAbout The Company Our client is a well-established immigration consultancy that assists individuals, families, and employers with visa, residency, and work permit applications for Canada. Their team works closely with clients to ensure every submission meets IRCC and ESDC standards while delivering an efficient, transparent, and professional immigration experience. Key Responsibilities

• Collect and review client documents for completeness and accuracy.
• Prepare and complete immigration application forms and supporting letters.
• Submit applications through IRCC and ESDC online portals in compliance with government requirements.
• Communicate with clients to gather information, clarify details, and provide case updates.
• Follow up with clients for missing or updated documents.
• Maintain and organize electronic and physical client files.
• Track application progress, deadlines, and submission statuses.
• Assist RCICs and Case Managers with file reviews and submissions.
• Liaise with government agencies such as IRCC, ESDC, and PNP offices when required.
• Draft cover letters, submission letters, and supporting documentation.
• Ensure all applications meet IRCC and ESDC standards and guidelines.
• Update case management systems and internal trackers regularly.
• Maintain confidentiality and protect client data at all times.
• Provide administrative support, including scheduling, invoicing, and record keeping.
• Stay updated with changes in immigration policies, forms, and procedures

Requirements

• 1-3 years of experience as an Administrative Assistant, Immigration Clerk, or Virtual Assistant.
• Prior experience with Canadian immigration applications is a strong advantage.
• Hands-on experience submitting applications via IRCC and ESDC portals.
• Strong written and verbal communication skills in English; proficiency in French, Hindi, or Urdu is preferred.
• Excellent organisational skills and a high degree of accuracy.
• Familiarity with Google Workspace, Microsoft Office, and case management systems.
• Ability to work independently while managing multiple applications and deadlines.
• Discretion and professionalism in handling sensitive client data

Benefits 💰 Competitive salary: $350-$560 USD/month (based on experience and skillset) 🌎 Fully remote role 📚 Training provided on company systems and immigration procedures. 🚀 Career growth in the global immigration services field. 🎯 Long-term opportunity with consistent workflow and professional development. 💼 Direct placement — join the client's internal team, not an agency setup.