Agency Administrative Assistant

Administrative Assistant (Remote)

We’re looking for a proactive, detail-driven (full-time or part time) Administrative Assistant to join our growing team at Kmotion Design. This role is essential to keeping our internal operations and emails organized, efficient, and moving forward.

You will play a key part in maintaining operational clarity and ensuring nothing falls through the cracks. From calendar management and CRM updates to documentation support and dashboard tracking, your work will directly support our ability to deliver exceptional experiences for our clients.

We are looking for someone who takes ownership, anticipates needs, and thrives in structured systems. If you love organization, value precision, and find satisfaction in creating order and momentum behind the scenes, we’d love to hear from you.

Role Details:Administrative Support

• Manage calendars and coordinate internal and external meetings
• Organize and maintain internal documentation and SOPs
• Support document formatting and internal materials
• Update and maintain CRM records with accuracy and consistency
• Coordinate invoicing communication and track invoice status
• Manage file storage and organization in shared systems
• Organize Zoom recordings and transcripts
• Support internal and external email communications as needed

Financial Support

• Track outgoing contractor payments
• Monitor invoice status and follow-up timelines
• Assist with expense reconciliation organization
• Prepare reporting summaries for leadership review

Operations Support

• Update KPI dashboards
• Pull weekly and monthly performance reports
• Maintain capacity tracking spreadsheets
• Support project managers and leadership with documentation and reporting needs

What We’re Looking For

• 2+ years in an administrative, executive support, or operations support role
• Strong organizational skills and attention to detail
• Comfort working in Google Workspace, spreadsheets, and CRM systems
• Clear and professional written communication
• Ability to handle confidential information with discretion
• Self-starter who takes initiative and follows through
• Comfortable working in a fast-paced agency environment

If you’re someone who finds fulfillment in creating structure, maintaining clarity, and supporting a high-performing team, we’d love to connect.

Annual Salary: $52-$58k

Benefits:

• PPO Healthcare plan options
• Annual team retreat
• PTO & paid holidays
• 401(k) with 3% employer match

About Us:

Kmotion Design is a collaborative, forward-thinking agency specializing in creating custom user-centered digital experiences in web design, branding, video, and marketing. We’re a close-knit team of self-starters, innovators, and strategic thinkers committed to delivering exceptional value and ROI for our clients.