Administrative Secretary
Mountain Lakes LLC
Location: Remote
Job Type: Full-Time
Compensation: $35.00/hour
About the Role
Mountain Lakes LLC is seeking a highly organized, dependable, and detail-oriented Administrative Secretary to provide comprehensive administrative support to the Owner/Senior Loan Officer and Loan Officer team.
This fully remote position is ideal for an experienced administrative professional who can manage multiple priorities, handle confidential information, coordinate communications, and keep day-to-day business activities organized and on schedule.
Key Responsibilities
Manage calendars, appointments, meetings, scheduling, and follow-ups.
Handle routine email correspondence, phone calls, messages, and administrative inquiries.
Prepare, organize, and maintain documents, spreadsheets, reports, and correspondence.
Maintain accurate digital files, records, and confidential information.
Assist with CRM updates, data entry, and database maintenance.
Track administrative tasks, deadlines, documents, and outstanding follow-ups.
Provide administrative support to Loan Officers throughout the mortgage process.
Coordinate routine communications with borrowers, real estate professionals, vendors, and business partners.
Schedule client and business appointments.
Assist with meeting preparation and follow-up.
Support marketing, networking, and business-development activities.
Maintain administrative templates, checklists, and filing systems.
Assist with special projects and other administrative duties as needed.
Qualifications
3+ years of administrative, secretarial, executive assistant, mortgage, banking, real estate, or related experience.
Excellent organizational and time-management skills.
Strong written and verbal communication skills.
Exceptional attention to detail and follow-through.
Professional email and telephone communication skills.
Ability to manage multiple priorities independently.
Proficiency with Microsoft Office and/or Google Workspace.
Experience with CRM or database systems preferred.
Ability to work effectively in a fully remote environment.
Strong professionalism, discretion, and confidentiality.
Mortgage or financial-services experience highly preferred.
Compliance
This is an administrative support position. The Administrative Secretary will not independently approve or deny loans, make underwriting decisions, determine borrower eligibility, set or negotiate loan terms, provide unauthorized mortgage advice, or perform activities requiring an MLO license unless appropriately licensed and authorized.
Compensation
$35.00 per hour | Full-Time | Remote
Annualized compensation is approximately $72,800 based on 40 hours per week, before applicable taxes and deductions.
How to Apply
Submit your resume highlighting relevant administrative, secretarial, mortgage, financial-services, real estate, or client-support experience.
Mountain Lakes LLC is an equal opportunity employer committed to a professional and inclusive workplace.
