Human Resources Coordinator

Company Overview:

Naviga is the leading provider of software and services powering media-rich industries. Our Content Engagement Platform (CEP) helps companies create, enrich, deliver, and monetize content to manage engagements from end to end. Our solutions are easy to use, scalable and agile. Combining our experience in media with a dedication to digital, we've developed software solutions that help any content-driven business meet the demands of the future of information.

With headquarters in Bloomington, MN, and regional offices throughout the world, Naviga is a trusted partner serving over 3,200 news media, broadcast, magazine, financial services, and corporate clients in 45 countries.

Position Overview:

Naviga is seeking an HR Coordinator – US Region to support core HR operations, employee lifecycle activities, payroll coordination, and benefits administration across the region. This role requires close partnership with HRBPs, payroll, benefits vendors, and global HR stakeholders to ensure smooth execution of HR processes and a strong employee experience.

Key Responsibilities:

• Support day-to-day HR operations for the US region, including employee lifecycle activities such as onboarding and offboarding.
• Assist payroll professional by collecting, validating, and sharing payroll inputs in a timely manner.
• Assist HRBP in preparing letters and documentation for all HR processes applicable for US employees
• Partner with HRBPs, global HR teams, and cross-functional stakeholders on regional HR processes and initiatives.
• Managing tool and Performs benefits administration to include claims resolution, renewal, change reporting, approving invoices for payment and communicating benefit information to employees.
• Support 401(k) enrolment, termination and audit processes in coordination with Fidelity and other vendor partners, while ensuring alignment with applicable plan rules and local requirements.
• Execute employee engagement activities and wellness initiatives.
• Process both voluntary and involuntary terminations and complete necessary termination paperwork.
• Liaise with the benefits team and external vendors to resolve employee queries and support issue resolution.
• Partners with managers to drive full-cycle recruiting, including role definition, sourcing, phone screening, and interview coordination.
• Maintain HR trackers, employee records, and status updates with accuracy and confidentiality.
• Support HR reporting, process documentation, and administrative coordination for recurring HR cycles.
• Managing employee queries through HR Dropbox and any other required support for the region
• Support compliance-related HR activities and coordinate with internal teams as needed.

Required Skills/Abilities:

• Strong coordination and organizational skills.
• Excellent communication and stakeholder management skills.
• Ability to manage multiple priorities and meet deadlines.
• High level of discretion, professionalism, and confidentiality.
• Strong attention to detail and process orientation.
• Ability to work independently in a remote environment.
• Working knowledge of US HR processes, payroll coordination, and benefits administration.

Education and Experience:

• Bachelor’s degree in HR, Business Administration, or a related field preferred.
• 5+ years of experience in HR operations or HR coordination, preferably supporting the US region.
• Prior experience with payroll inputs, benefits administration, and employee lifecycle support.
• Exposure to 401(k) administration and vendor coordination preferred.
• Familiarity with US employment practices and HR compliance requirements preferred.

Physical / Mental Demands & Work Environment:

• Must be able to sit or stand for prolonged periods while working at a computer, and communicate effectively via phone and video conferencing, with or without reasonable accommodation.

Disclaimers:

We will provide reasonable accommodations for qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA). If you need accommodation to apply or in the hiring process, please contact hr@navigaglobal.com.

Any conditional offer is subject to background check / pre-employment testing where permitted.

This job description is only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties. Responsibilities, tasks, and duties of the jobholder might differ from those outlined in the job description and other duties, as assigned, might be required.

Employment is contingent upon proof of legal authorization to work in the United States. Our company uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify

Naviga Inc. is an Equal Opportunity Employer. We prohibit discrimination and harassment of any kind and make employment decisions based on merit.