Executive Assistant - Remote

About The Company Way to Win is a dynamic organization dedicated to advancing movement politics, donor organizing, and long-term power building. We collaborate closely with grassroots organizations, donors, strategists, and partners to foster durable power, promote narrative change, and support a multiracial democracy where all individuals can thrive. Our work emphasizes clarity, care, robust systems, and deep alignment across teams to ensure effective and impactful advocacy. We are committed to building the infrastructure necessary for our movement to succeed and to creating a political landscape rooted in equity and justice. About The Role The Executive Assistant to the Chief Strategy Officer (CSO) and Chief Operating Officer (COO) plays a vital role in ensuring the smooth functioning of the executive leadership team. Serving as a critical operational and administrative partner, this role supports the day-to-day activities of the Office of the Executive Team, facilitating organizational priorities, cross-functional projects, internal communications, and executive workflows. Beyond traditional administrative duties, the Executive Assistant manages complexity, anticipates needs, and supports the CSO and COO in areas including operations, human resources, finance, compliance, organizational culture, and internal planning. The ideal candidate is highly organized, proactive, emotionally intelligent, and an excellent communicator, capable of working in a fast-paced, mission-driven environment while leveraging modern tools, including AI and productivity platforms, to optimize workflows. Qualifications

• 7+ years of experience providing executive-level administrative, operations, or project coordination support
• Excellent writing, editing, and communication skills
• Strong calendar management and scheduling abilities
• Exceptional organizational skills with attention to detail
• Ability to manage multiple priorities and deadlines effectively
• High emotional intelligence, discretion, and sound judgment
• Experience working with confidential and sensitive information
• Proficiency with technology, productivity tools, and AI-supported workflows
• Experience in nonprofit, advocacy, political, philanthropic, or mission-driven organizations (preferred)
• Commitment to Way to Win’s mission, values, and long-term political objectives

Responsibilities

• Provide high-level administrative support to the COO and CSO, including calendar management, meeting preparation, travel coordination, expense tracking, and follow-up
• Manage the time and priorities of the executive team with discretion and precision
• Prepare agendas, briefing materials, talking points, and follow-up notes for meetings and organizational initiatives
• Anticipate the needs of the CSO and COO to ensure they are well-prepared for internal and external engagements
• Support cross-functional workflows across various organizational departments such as politics, communications, operations, HR, finance, and compliance
• Track key deliverables, deadlines, decisions, and next steps, ensuring timely follow-through
• Assist in improving internal systems, templates, processes, and workflows to enhance organizational effectiveness
• Draft, edit, and prepare internal communications, meeting notes, and other written materials
• Serve as a professional liaison between the executive team and internal stakeholders, managing relationships with tact and confidentiality
• Monitor issues, decisions, risks, and follow-up needs to support strategic follow-through
• Identify gaps, surface potential concerns, and assist in preparing for leadership meetings and internal decision-making processes
• Utilize project management, calendar, document, and communication tools to support efficient workflows
• Leverage AI and modern productivity platforms to streamline work processes and improve organizational systems
• Maintain organized files, trackers, templates, and documentation to ensure continuity and institutional knowledge
• Recommend and implement improvements to administrative and operational systems for increased effectiveness

Benefits

• Competitive salary range of $90,000 - $100,000
• Employer-paid medical, dental, and vision insurance coverage
• Retirement plan contributions
• Paid time off and holidays, including organizational closures
• Supportive work environment focused on staff well-being and development
• Opportunities to work in a mission-driven organization committed to social justice and equity

Equal Opportunity Way to Win is an equal opportunity employer. We strongly encourage applications from individuals of all backgrounds, including people of color, women, LGBTQ+ individuals, people with disabilities, and members of other communities traditionally underrepresented in political, philanthropic, and nonprofit sectors. We are committed to fostering an inclusive environment where diverse perspectives and experiences are valued and respected.