Executive Assistant to CEO

Company Description

XPS Network is a global sports technology company providing a leading performance and management platform used by teams, coaches, and organisations worldwide.

Role Description

We’re looking for a highly organised, tech-savvy Executive Assistant to the CEO, ideally based in Sweden or Iceland (preferred), to support day-to-day executive operations and help free up the CEO to focus on prospects, partnerships, and company growth.

This is a full-time role, working closely with the wider team and, at times, directly with the CEO. The role could involve occasional travel.

What You'll Be Responsible For

• Proactive calendar and meeting management for the CEO
• Scheduling and coordinating meetings with employees and stakeholders globally
• Acting as an operational gatekeeper to reduce administrative load and improve CEO efficiency
• General executive and business administration support
• Preparing and sending basic financial and operational reports to accountants
• Light business and finance administration (experience helpful, not deep accounting)
• Supporting CRM-related tasks and workflows in HubSpot
• Invoice handling and payment processing
• Working in JIRA to manage tasks, follow-ups, and internal workflows

Qualifications

Essential

• Experience as an Executive Assistant or in a senior administrative support role
• Highly tech savvy and confident learning and using new systems
• Strong organisational skills and attention to detail
• Comfortable working with basic financial information (invoices, reports, payments)
• Excellent written and spoken English
• Professional, discreet, and reliable

Nice to have

• Some experience with accounting or finance administration
• Experience using HubSpot, JIRA, or similar tools
• Experience working with international teams

Why Join Us

• A unique company operating in the global sports technology space
• A genuinely strong and supportive culture
• Team members based around the world who collaborate and communicate weekly
• A trusted, long-term role working closely with the CEO
• Variety, responsibility, and real impact on how the business operates

How to Apply

Apply via LinkedIn with your CV and a short note outlining:

• Your experience in executive or administrative support
• Your comfort level with technology and systems
• Any finance or accounting administration experience (if applicable)

Alternatively, you may apply by email at:

• jack@sidelinesports.com